- OUR OFFICIERS AND COMMITTEE CHAIRS
Chair: Doris Moore, dlmoore542@gmail.com
Vice Chair: Clairice Thomas, cthomas272@gmail.com
Treasurer: Gail Andrews Turner, gatohiowc@yahoo.com
Secretary: Lori Moodle, Lorimoodie64@gmail.com
OEA-R Advisory Council: Joni Watson, joniwatson1200@gmail.com
Past Chair: Phil Long, palcisv13@gmail.com
Membership Co-Chairs: Jane Rahn, jrahna@sbcglobal.net AND
Emmy Brudzynski , emmy.brudzynski@wright.edu
Newsletter: Wayne Wlodarski, wsquared919@gmail.com
Mailing: Willie Terrell, ue1699@aol.com
Webmaster: Debra Owens, hhteach@hotmail.com
Legislative:
Outreach:
Read Across America: Val Roldan tmeame@gmail.com
Sunshine: Debra Owens, hhteach@hotmail.com
2. WESTERN OHIO EDUCATION ASSOCIATION – RETIRED (estab. 1989)
GUIDELINES
Affiliated with OEA-R May 1995
Adopted: October 20, 1994
Amended October 1995
Amended May 2001
Amended June 2007
Amended November 2012
Amended, August, 2023
The WESTERN OHIO EDUCATION ASSOCIATION – RETIRED [WOEA-R] shall be fully affiliated with the
WESTERN OHIO EDUCATION ASSOCIATION, the DIVISION OF RETIRED EDUCATORS of the OHIO
EDUCATION ASSOCIATION [OEA-R] and THE NATIONAL EDUCATION ASSOCIATION RETIRED (NEA-R) AND
WITH the OHIO EDUCATION ASSOCIATION and THE NATIONAL EDUCATION ASSOCIATION.
The MISSION of WESTERN OHIO EDUCATION ASSOCIATION — RETIRED. [WOEA-R] is to support
continued leadership and the maintenance of professional skills and to enhance the unique potential Of
each participating member.
The PURPOSE of this organization shall be to maintain professional contact with the education
community of Public Schools and the PROFESSIONAL ASSOCIATIONS, specifically the WESTERN OHIO
EDUCATION ASSOCIATION, through utilization of the expertise and knowledge of retired educators.
This Organization [WOEA•RI shall support legislation and benefits for retired education
employees.
The members of WOEA-R Shall cooperate with WOEA in educational endeavors and in association
functions.
The ORGANIZATIONAL YEAR shall coincide with the OEA-R year.
The OFFICERS of this organization shall be elected annually in May and shall be members.
The officers shall be:
Chairperson
Vice-Chairperson
Secretary
Treasurer
Immediate past-Chairperson
The Vice-Chairperson shall assume the office Of Chairperson for the remainder of the term in the case of
a vacancy in the office of Chairperson.
ANNUAL OFFICER NOMINATIONS AND ELECTIONS:
1. Nominations shall be made at the March meeting.
All elections shall be in conformance with the OEA Elections Manual.
Nominations may be made at the May meeting.
Printed ballots shall be available at the May meeting with a nominee’s name and blank spaces
for write-in.
Voting will occur by secret ballot by members present.
The Election Committee will conduct the election, count the ballots, and announce the results.
Ballots will be retained for one year by the secretary.
D. VACANCIES: An election shall be held to fill the vacant office after:
1. A notice of the vacancy is published in the newsletter with a deadline for
nominations and letters of intent.
2. Notice of the method and date Of elections is published in the newsletter.
VI. MEMBERS
A. There shall be three (3) classes of membership, Annual, Life, and pre-Retired.
B. Members shall be retired employees Of public education institutions who have held membership in OEA
for at least one year during his/her career and who qualify for OEA membership at the time of
retirement.
Members shall be affiliated with the United Education Profession Retired (UEP-R).
Life members of WOEA-R previous to September 1, 1994, shall be considered members
Life Members have paid dues for life and have all the privileges of membership…
Disability retirement shall be considered membership status for WOEA-R.
Pre-Retired members are active education employees who have paid life dues to become member upon retirement.
a) They are eligible only to receive all notices (newsletters) and may attend meetings.
b) No Pre-Retired member may vote.
Annual members pay yearly.
DUES
All members shall pay dues.
Annual dues shall be $10 for WOEA-R. Annual members pay yearly.
The gift of Membership shall be given UPON REQUEST for the first year of retirement by the
WESTERN OHIO EDUCATION ASSOCIATION-RETIRED.
Life membership dues are $100.00 for WOEA-R (or 10 times the annual dues)
a) There will be no retroactive increment in Life dues.
b) There shall be three(3) accounts: savings, money market, and checking.
No funds from WOEA-R shall be invested outside Of a regular credit
union or state or national bank.
Signatures on these LIFE DUES investment accounts shall include both
Chairperson or Chairperson designee and Treasurer.
The WOEA-R Executive Committee shall act as an advisor to the
Treasurer when changes in the arrangements of our membership funds
are necessary.
Any changes proposed as a permanent arrangement(s) shall be voted on
by the membership at a regular meeting after Guidelines amendment
procedures have been followed.
Maintain the Foundation Scholarship Fund.
NEWSLETTER
A. The Newsletter shall be included as part of membership dues.
B. The Newsletter shall be emailed to all members. Those members who do not have an email will receive
a postage paper copy.
C. The mailing list shall include all members, OEA officers, OEA – R officers, OEA-R Advisory Council, staff
liaisons, The OEA Executive Committee member representing Retirees, the WOEA President, the NEA – R
President, NEA – R Publications Editor, and NEA – R Liaison.
. MEETINGS
A. Shall be held the third Wednesday in September, October, November, December, March, April, May,
and June.
B. Meetings shall be adjusted if due to a holiday conflict.
C. The OEA-R State-Wide Fall Conference and OEA-R Spring Conference meetings will be announced at WOEA-R meetings and/or published in the newsletter. All members shall be encouraged to attend.
COMMITTEES
A. The Standing Committees shall be, Community Outreach, Legislative, Mailing, Membership,
Newsletter Editor, Nominations/Elections, Public Relations, Sunshine, and Web Master.
B. The WOEA-R Chairperson shall appoint the Chairpersons of each Standing Committee with approval Of the Executive Committee prior to the September meeting. The approval vote may be via zoom or email if not in person.
C Other committees may be established by a vote of the majority of members present at any meeting.
Each such committee shall be constituted of at least three members and shall serve for a purpose and
period specified at the time the committee is established. The WOEA-R Chairperson shall appoint the Chairperson of any such committee.
D The Executive Committee shall consist Of the four annually elected officers, the most immediate past-chairperson, the OEA-R Advisory Council representative from WOEA-R. and the Chairperson(s) of standing committees. The Executive Committee shall meet at the call of the Chairperson to take care Of
necessary business between regular meetings of WOEA-R.
REPRESENTATION
A The WOEA-R Chairperson or designee shall attend all WOEA Executive Committee meetings
and shall represent WOEA – R in all local president functions.
B The WOEA – R Chairperson shall be responsible for forwarding to the OEA – R Chairperson any
recommendations for WOEA – R members to serve on OEA Committees and Commissions.
C. This organization shall select and recommend to the WOEA president those WOEA-R
representatives to participate on all WOEA Committees in accordance with the WOEA
Constitution.
D This organization shall elect delegates to the WOEA Representative Assembly on a one vote
by one member basis in accordance with the WOEA Constitution and By-Laws.
. DELEGATES to WOEA
A. WOEA Representative Assembly Delegate(s) shall be elected by secret ballot at the September meeting
by those Members in attendance.
B. Notice of the delegate elections shall be published in the first newsletter of the year.
C. WOEA-R Chairperson is an automatic delegate to WOEA Representative Assembly by virtue of office.
D. One delegate per 165 members or major fraction thereof and one alternate per 165 members or major
fraction thereof.
WOEA-R members wishing to become OEA Representative Assembly delegates must
make application through OEA. WOEA-R members wishing to become NEA-R delegates
to the NEA Representative Assembly and NEA-R Annual Meeting, must make application
through OEA- NOTE: A member of OEA-R and NEA-R may attend any Representative
Assembly or Annual Meeting as a guest.
AMENDMENTS:
proposed amendments may be presented by the Executive Committee Or by a.
motion passed by the members at a regular meeting.
proposals shall be presented in the Newsletter notifring members Of the meeting
at which proposed amendments will be discussed.
Proposed amendments shall be voted on no sooner than at the first meeting
following the meeting at which they were discussed.
Amendments receiving a favorable two-thirds majority vote Of those present and
voting shall become effective immediately (or at the date specified in the
amendment proposal).
PARLIAMENTARY AUTHORITY
Roberts Rules of Order Newly Revised shall be the authority on parliamentary procedure at any meeting
of WOEA – R except as provided in this document.
3. WOEA-R Job Descriptions
Revised August, 2023
l. Officers
A. Chairperson shall:
Preside at all meetings
Prepare an agenda
Serve as an ex-officio member of all committees
Appoint committee Chairpersons
prepare a special report for the WOEA Representative Assembly
Confer with the WOEA president on issues affecting WOEA-R members
Attend and submit a report to WOEA Board of Directors meetings.
Represent or send a designee to WOEA sponsored functions
Shall be responsible for communications with OEA-R and NEA•R from the OEA-R
Advisory Council . representative.
Communicate with the membership prior to and after a regular meeting, and as needed.
Submit a written report to newsletter chairperson for publishing with publication.
Vice-chairperson shall:
Assume the office Of Chairperson for the remainder of the term in case of vacancy in the office of Chairperson.
Preside over meeting in the absence of the Chairperson.
Survey members for program planning.
During the year, accept suggestions for programs for the annual survey to be published in September.
Submit survey to the Chairperson and newline editor prior to the August submission date for publication deadline.
Tabulate and report survey results.
plan programs for regular meetings.
Submit written program schedule to Chairperson prior to newsletter deadline submission date.
Handle member RSVP’s and meeting arrangements.
Submit list of attendees/RSVP’s for each event to the Chairperson prior to the event.
Send thank-you note(s) on behalf of WOEA-R to presenters and meeting host.
Secretary shall:
Keep a record of the proceedings of WOEA•R and present them for approval at the next scheduled meeting.
In regard to organizational votes, when the Chairperson or their designee, act in behalf of the
membership, the secretary will keep a copy of the voted ballot and all pertinent information shall be
made and kept by the WOEA-R Secretary with the minutes of the Executive Committee for one year.
Shall archive minutes, newsletter, and any special documents created for WOEA-R events or projects
Work with membership committee to maintain an accurate membership/mailing list.
Communicate with membership via email providing meeting notices one week prior to the meeting.
Send the minutes of each meeting to the WOEA-R Executive Committee within one week after a meeting.
Treasurer shall:
. Be responsible for receiving all monies.
. All funds should be deposited within two weeks of receipt.
Keep a record of all receipts and expenditures.
pay bills prior to due date.
Reimburse members for expenditures made at the direction of WOEA-R when the proper voucher and receipts are submitted.
Purchase postage for WOEA-R mailings.
Work with the Membership Chairperson to maintain up to date membership records.
Be listed on the bank accounts along with chairperson or designee.
Submit a written monthly report to the Executive Committee.
Keep separate notation on the monies that are in The Scholarship Foundation Fund.
Immediate Past-chairperson shall:
1. Serve as Chairperson of the ad hoc committee for revision(s) of WOEA-R governing documents.
2. At the request Of the Chairperson or Vice-chairperson, shall preside at membership meetings.
3. Serve as historian of WOEA-R
OEA-R Advisory Council Representative shall:
Attend OEA-R Advisory council meetings.
Submit written reports from WOEA-R to the OEA-R Advisory Council.
Submit written reports from OEA-R Advisory Council to WOEA-R
Fulfill responsibilities of assigned OEA-R committee(s)
. Serve as an ex-officio delegate to the OEA and WOEA Representative Assembly
Convey OEA-R news to the WOEA-R Chairperson and general membership
Be an ex-officio member of the WOEA-R Executive Committee.
Communicate and share updates with the WOEA-R membership chair(s) when updates of OEA-R members
and potential retired members Of the WOEA District are received.
Submit written report to the newsletter Chairperson for publication.
Standing Committees
Standing Committee Chairperson’s reports shall be in written form (email) and submitted to the Executive
Committee prior to the meeting. The reports shall be part of the minutes.
Shall be, but not limited to:
Community Outreach Chairperson(s) shall:
Inform members of opportunities to serve the public through WOEA•R special projects.
Confer with WOEA-R Chairperson, web master, and newsletter editor to inform and
publicize outreach activities.
a. Community Outreach Sub-committees
i. Artemis — Liaison with organization – accept school supplies, money and phones
ii. Reading Wellness
a) Organize contact person and contact a hospital in each county
b) Collect new and gently used children’s books
c) Label will be placed in each book
d) Distribute books to county hospitals twice yearly
Legislative Chairperson shall:
1. Review OEA communications (all which are available to members) and confer with WOEA-R
Chairperson in order to keep members informed regarding screening, endorsements, and
issues which effect Ohio’s Public Retirement Systems, and public education.
2. participate in WOEA’S Members Rights and Responsibilities Core Function Committee activities
and meeting.
3. Conduct contribution drives for the OEA FUND(FCPE)
Mailing Chairperson shall:
1. Secure the location for the WOEA-R mailings.
2. Must coordinate with Membership Chairperson, WOEA Office Manager, Treasurer, and
Newsletter Editor to assure accuracy of mailing information and secure labels for mailings.
3. Be responsible for preparations Of all materials necessary to mail newsletter and other mailings.
4. volunteers in a timely manner prior to assembling of materials and mailing date.
5. Be responsible for mailing the documents on the same day they are assembled or by
the deadline established for mailing.
Membership Chairperson shall:
1. Keep a record of all members: life, annual, pre-retired, social (grandfathered), and deceased.
Annual members are those for whom we have received a membership form and a
record of the years for which they have paid.
2. Be responsible to send updated contact information to the person(s) responsible for
maintaining mailing lists.
3. Keep record of membership expiration dates, and contact members regarding their
status prior to membership expiration.
4. Submit copies of forms and funds to treasurer.
5. Maintain the history of membership by updating the record without deleting past Or
deceased members.
6. Mail letters to Local Association presidents by May 1 to request retirees from that local.
7. Be responsible for up-dating the membership form.
8. Communicate with the OEA-R Advisory Council representative to receive updated membership
information from OEA-R
Newsletter Chairperson shall:
1. Confer with Chairperson, committee Chairpersons, and mailing Chairperson to establish publication content and deadline dates.
2. The newsletter will be published four times annually.
Nominations/Elections Chairperson shall:
1. Call for candidates for WOEA-R office prior to the March meeting and notify newsletter editor of
candidates for publication.
2. Prepare ballots in contested races and work with newsletter editor to include the ballot in the May/June newsletter.
3. Establish a committee of at least three members (including themselves) to count ballots in contested races.
4. Notify WOEA-R officers, newsletter editor, and all candidates in contested races of the election outcome at the May meeting.
Public Relations Chairperson shall:
1. Prepare press releases and other appropriate forms of communication with the media on
behalf of WOEA-R at the direction of WOEA-R executive committee.
Sunshine Chairperson shall:
1. Inform members of the status Of members in need or distress.
2. Communicate support to member through whatever means is appropriate.
3. Any financial expenditure for sunshine efforts must be approved by Chairperson and
Treasurer. Receipts must be presented to Treasurer for reimbursement.
4. Maintain records for an annual report of sunshine activities.
Webmaster shall:
1. Train with OEA consultant to update and maintain the WOEA-R website.
2. Review OEA communications and confer with WOEA-R Chairperson in order to keep
members informed of NEA-R, OEA-R, and WOEA-R activities and issues.
3. Shall confer with newsletter editor and secretary to make meeting minutes and
newsletters available online